Long-Distance Moving Job Sheet for Bangladesh

A long-distance move should be understandable from one job sheet. The pickup team, transport coordinator, receiving contact and customer should not depend on separate chat messages to know the route, inventory and handover plan. A structured record also reduces accidental omissions when the job crosses districts.

This guide does not set a route distance, truck capacity, rate or arrival promise. Those depend on the validated addresses, inventory, access, operating restrictions and approved quotation. Office, complex and inter-district requests require expert review rather than an unsupported automatic final price.

1. Identify the request and responsible people

Record the unique request or quotation reference. Add the customer’s preferred contact and a separate receiving contact when another person will be at the destination. Mark phone and email as self-reported unless the corresponding channel has actually been verified.

Name the authorised company coordinator or supervisor when the job is confirmed. State who may approve a change to address, date, inventory or service. A public inquiry must not expose another customer’s booking merely because a phone number matches.

2. Record complete pickup and delivery addresses

Include district, city or upazila, area, road, building and entrance instructions. Save map pins for the actual gates, not a nearby landmark alone. Add the pickup and delivery floors, usable lift, stair condition, gate width, vehicle stopping point and carrying path.

Photographs or a short access video can document a narrow lane, low gate, overhead obstacle or difficult turn. Never insert a default five-kilometre route or infer distance only from place names. The operational team should validate the route before transport is confirmed.

3. Build a quantity-based inventory

List furniture and appliances with quantities. Count beds, wardrobes, sofas, tables, chairs, refrigerators, washing machines, televisions and major cabinets individually. Estimate cartons by room and identify fragile, heavy, long or unusually valuable pieces.

State what will be dismantled, what must remain assembled and what the customer will transport personally. If photographs are supplied, connect them to the item description. A photo gallery without quantities is not a reliable loading list.

4. Define packing and technical services

Choose whether the company packs all items, only fragile items or no general cartons. Specify protection for polished furniture, glass, electronics and rain exposure. Long-distance vibration and handling can require a different plan from a short local move, but material choices should follow the item and written scope.

List AC, electrical, water-filter, geyser, appliance or specialist work separately. Confirm whether disconnection, transport and refitting are each included. A general crew should not improvise technical work outside the approved service.

5. Confirm transport and stops

The operations team selects the transport arrangement after reviewing packed volume and access. Record whether the load is dedicated or combined only when the company has confirmed it. Include every approved pickup, storage or delivery stop.

Do not add an informal stop after loading. It may affect route, access, timing and the safe loading order. If a change is needed, record who approved it and whether the quotation or schedule changed.

6. Plan the loading and dispatch handover

Before loading, compare the job sheet with the items present. Mark anything removed or added. Keep jewellery, cash, documents, medicines, laptops and personal access items with the customer.

Record the condition of important furniture and appliances. Label cartons by destination room and mark fragile or upright-only items. Confirm that the destination contact has the final inventory and understands the planned arrival communication.

At dispatch, record the responsible contact and vehicle details according to company policy. Do not publish or expose worker personal data unnecessarily. Internal costs, margins and worker payment remain confidential operational information.

7. Prepare the destination before arrival

The receiving contact should confirm gate access, lift availability and the permitted unloading window. Clear rooms and decide where major furniture goes. Keep lighting, keys and building contacts ready.

Arrival depends on route and operating conditions, so avoid an exact promise that has not been approved. The operations team should communicate material changes through the authorised contact. If daytime vehicle restrictions or building rules affect unloading, they belong in the confirmed plan.

8. Complete a controlled delivery

Direct large furniture first, then labelled cartons. Compare item groups with the dispatch list. Reassemble only the furniture included in the written scope. Technical reconnection follows the agreed service and suitable personnel.

Record a missing item, damaged packaging or changed placement before closing the handover. Take clear photographs and keep relevant packing. Use the complaint process with the reference instead of relying on an unrecorded call.

Close the job sheet without losing history

Keep the final dispatch list, approved changes and delivery notes under the same reference. Do not overwrite the original request with an unverified phone call. Where the customer account is verified, the private history should remain behind authorised access; a guest job sheet must never reveal another client’s records. Store personal information only for the operational and legal purpose described in the privacy policy.

After handover, the operations team can record the actual outcome separately from the quotation. A quoted transport or packing arrangement is a plan; an approved final bill and completed-job record are different business facts. Keeping those distinctions prevents an old estimate from being treated as a universal rate for a future customer.

Minimum job-sheet fields

• request and quotation references;
• customer and destination contacts with verification status;
• pickup and delivery addresses and map pins;
• floors, lifts, gates, parking and carrying paths;
• inventory with quantities and special handling;
• packing level and materials in scope;
• dismantling, reassembly and technical services;
• approved transport arrangement and all stops;
• preferred date and confirmed operating schedule;
• loading and delivery handover notes;
• approved changes and responsible person.

The Pro Movers BD quotation request collects route, floor, lift, access, inventory, packing and contact details in one structured request. It does not produce an automatic inter-district final price. For a complex move, request a survey or video assessment, then keep the reviewed quotation and job reference for every handover.